The Association of Marine Laboratories of the Caribbean
Presentation Guidelines for AMLC 2017

This guide may be downloaded as a single Word document.

The AMLC wants to ensure that everyone can present their work in the best light. The venue for oral presentations is a single session in the auditorium at the Main Building at UADY’s campus. The sessions will be kept running on-time by the Moderators/Session Chairs. There are no concurrent sessions. The Poster Session will be held in the Esplanade at UADY’s campus on Tuesday evening.

To encourage BIG thinking and BIG ideas, the AMLC will award the presentation (oral or poster) representing the Most Impactful Idea/Finding!

Oral Presentations

Oral presentations will be 12 minutes with 2 minutes for questions. Session Chairs will cue presenters at 10 minutes and 12 minutes. At 14 minutes; you must leave the stage for the next presenter. Please allow the Session Chair to select questions from the audience and help them keep the session on schedule by attending to their directions.
  1. Powerpoint presentations must be submitted at the Registration desk on a USB memory stick.
    • If your talk is on Monday morning; the memory stick must be at the Registration desk before 9 pm Sunday or at 7:30 on Monday morning.
    • For morning sessions; bring your USB memory stick to the registration desk before 5 pm on the day before your talk.
    • For afternoon sessions; your talks must be received at the Registration desk before 8 am the day of your talk.
  2. Name your file: yourlastname_day_time_session.ppt (Darwin_21MAR_0915_generalecology.ppt)
  3. Prior to your session, approach the session chair and let them know that you are there. Please sit in the front row. Learn how the microphone works and familiarize yourself with the projector remote.
  4. Some Additional Talk Advice: How to Give Better Talks and Pimp your PowerPoint.

Poster Presentations

The poster session is from 19:00 – 22:00 on Tuesday evening in the Esplanade at UADY. There will be an open wine bar and hor d'ourves for the evening social. .
  1. Posters should be no more than 95 cm wide (36 inches) and 125 cm maximum tall (50 inches). Photo below shows the aluminum frames the posters will be placed on with double sided tape. Portrait oriented posters will look best on these frames.
  2. Poster presenters will be assigned a number at registration and poster frames will be numbered. Presenters should install their posters by 17:00 on Tuesday on the poster frame with the corresponding number from Registration.
  3. Poster presenters should be at their poster from 19:00 to 20:30 to answer questions and entertain great new ideas for science in the Caribbean. Student awards judging will occur during this period; the first half of the social.
  4. Consider providing small handouts of your poster. This is particularly useful for a multilingual audience.
  5. Some Excellent Poster Advice: Designing conference posters and Poster Perfect.

Suggestions for Posters and Talks

  • Don't Rush: The AMLC audience includes many different native languages - speak slowly and clearly! Cut content from your presentation or explanation when needed.
  • Focus on Result and Ideas: At AMLC, the audience will be familiar with many of your methods and study systems. For example, you do not need to spend a lot of time or space introducing coral reefs (We all know that they’re not doing that well!) or transect methods. Instead, we want to see and hear your results! We suggest that you keep your introduction and methods sections brief to leave more time for results, conclusions, next steps, new insights and novel ideas.
  • Make Conclusions Clear: Rather than labeling your slides or poster sections as "Intro," "Methods," "Conclusions," etc., consider using this space to summarize the main point of the slide or section. This is also a good cue for you if you lose your train of thought while explaining your work, and it is a nice courtesy to viewers or readers who may join halfway through your explanation.
  • Entertain Us: This is a friendly audience that loves Caribbean research and natural history. We are on your side and interested in your world view. Show amazing pictures! Present new observations! Share your failures! Ask for collaborators! If you don't have a graph for a recent meaningful result, tell us about it anyway! Let's use this meeting to make fabulous new connections and push our field forward.

Student Prizes

Prizes will be awarded for the best student poster and oral presentations. The judges will use the following criteria:
  • Scholarly Contribution: How much does the work advance our understanding of a problem, species, system, or topic? How much does the work produce new concepts, novel tools, or interesting natural history insights?
  • Effective Communication: How well does the poster/presenter communicate the rationale, findings, and conclusions of the research? Are visuals easy to understand? Are explanations clear and convincing?
  • Scientific Best Practices: How well does the research uphold best practices in experimental design, statistical analysis, and scientific ethics?
  • Perseverance: What challenges and limitations were overcome to produce the research?
See you soon in Mérida!
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